Cleaning Services Invoice: Template Tips and Examples
Weekly clients, one-off deep cleans and office contracts each need a slightly different invoice. Here's how to handle them all without extra admin.
Cleaning businesses invoice a lot: many clients, frequent visits, and usually modest amounts per invoice. That makes a simple, repeatable invoicing routine more important than a fancy template.
What to include
- Your business name, phone and email
- The client's name and service address (important when you clean several properties for one client)
- Invoice number and date
- Service dates
- What was done, briefly
- Rate and total
- Supplies or add-ons, if charged separately
- Payment terms and how to pay
Pricing formats and how to show them
Per visit (flat rate)
The most common for regular house cleaning. Clients like knowing the price in advance.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard clean, 3-bed house: 3, 10, 17, 24 Sept | 4 | $120.00 | $480.00 |
| Add-on: inside oven (17 Sept) | 1 | $35.00 | $35.00 |
| Total | $515.00 |
Hourly
Common for one-off jobs, move-outs and when the size of the job is uncertain.
| Description | Hours | Rate | Amount |
|---|---|---|---|
| Move-out clean, 2 cleaners × 4.5 h (22 Sept) | 9 | $38.00 | $342.00 |
| Carpet shampoo, 2 rooms | 2 | $45.00 | $90.00 |
| Total | $432.00 |
State whether hours are per cleaner or per team, since clients often assume the latter.
Monthly contract (commercial)
Offices usually want one invoice per month:
Office cleaning, September 2026: 5 evenings per week per contract CL-014: $1,650.00 Additional: post-event clean, 19 September: $180.00
Supplies
Decide once and put it in your service agreement:
- Included in the rate (simplest for clients)
- Charged separately at cost or with a markup
- Client supplies them (note this in the agreement)
If you charge separately, list supplies as a line rather than burying them.
Recurring clients: make it routine
- Invoice on a fixed schedule: weekly, fortnightly or monthly, same day each time.
- Use the same line item wording so clients recognize it instantly.
- Keep a saved copy of each client's invoice. In the generator, use "Save a copy", then open it next month, update the dates and download. Your business details, client details and items are all still there.
Make this month's cleaning invoice, then reuse it next month with new dates.
Open the invoice generatorGetting paid
- Homeowners: due on receipt or Net 7. Many cleaners collect payment the day of the clean by card or bank transfer and send a receipt instead of an invoice. See due on receipt.
- Commercial clients: Net 14 to Net 30, usually tied to a contract.
- Cancellation fees: if you charge for late cancellations or lockouts ("no access"), put it in your agreement and itemize it on the invoice when it applies: "Lockout fee, 10 Sept (no access at scheduled time): $40.00".
- Card on file or direct debit for regular clients cuts chasing almost to zero.
Tax
In the US, some states tax cleaning and janitorial services and others don't; a few tax commercial cleaning but not residential. Check your state's rules. In the UK, VAT applies if you're registered (turnover over £90,000). Many small cleaning businesses stay below that threshold.
Small touches that help
- A short note about anything you noticed ("Kitchen tap is dripping; mentioned to you by text") shows care.
- Use the same template every time so clients learn where the total and due date are.
- A thank-you line matters more in a personal service like cleaning than in most industries.
Keep reading
Retainer and Recurring Invoices: How to Bill Monthly Clients
How to invoice monthly retainers and recurring services: billing in advance vs arrears, what to put on the invoice, unused hours, rollover and automation.
What Does 'Due on Receipt' Mean on an Invoice?
Due on receipt means pay as soon as you get the invoice. When to use it, when not to, how clients actually treat it, and better wording to get paid fast.
How to Invoice for Hours Worked (Hourly Invoice Guide)
How to bill hourly work: tracking time, showing hours and rates on the invoice, rounding, minimum charges, and a worked example with timesheet detail.